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Description: <DIV STYLE="text-align:Left;"><DIV><DIV><P><SPAN>As a result of the development process for new buildings or for large building renovations, a new Record is created. A Record is defined as the data captured for a sub-division of a building or for a building itself as determined through the development process for a new building project. A Record has two main components: a Keyplan and the tabular data associated to it. This standard addresses the tabular data component.</SPAN></P><P><SPAN>This standard aims to achieve consistency around the data collected for major institutional and non-institutional projects (include Buildings and RENEW projects) across the University (Vancouver and Okanagan campuses and regional sites), and the format in which it is collected and stored across the University.</SPAN></P><P><SPAN>https://cio.ubc.ca/data-governance/policies-standards-guidelines/data-standards/record-data-standard</SPAN></P><P><SPAN /></P><TABLE><TBODY><TR><TD><P STYLE="margin:0 0 11 0;"><SPAN>Record Name</SPAN></P></TD><TD><P STYLE="margin:0 0 11 0;"><SPAN>Name of the Record</SPAN></P></TD></TR><TR><TD><P STYLE="margin:0 0 11 0;"><SPAN>Record ID</SPAN></P></TD><TD><P STYLE="margin:0 0 11 0;"><SPAN>The identifier for the Record, assigned by the Facilities Information &amp; Inventory System (e.g.: 790,790-1 - as used in archiving of record drawings and manuals and related documents).</SPAN></P></TD></TR><TR><TD><P STYLE="margin:0 0 11 0;"><SPAN>Record UID</SPAN></P></TD><TD><P STYLE="margin:0 0 11 0;"><SPAN>A unique Record identifier. (auto generated by Archibus system).</SPAN></P></TD></TR><TR><TD><P STYLE="margin:0 0 11 0;"><SPAN>Record Status</SPAN></P></TD><TD><P STYLE="margin:0 0 11 0;"><SPAN>Description of the state of the Record related to the construction projects timeline – Under Construction, Existing or Demolished.</SPAN></P></TD></TR><TR><TD><P STYLE="margin:0 0 11 0;"><SPAN>Occupancy Date</SPAN></P></TD><TD><P STYLE="margin:0 0 11 0;"><SPAN>The date on which Occupancy Permit was issued for the Record (also referred to as Date Built).</SPAN></P></TD></TR><TR><TD><P STYLE="margin:0 0 11 0;"><SPAN>GSM</SPAN></P></TD><TD><P STYLE="margin:0 0 11 0;"><SPAN>"Gross Square Meters" - as defined in the BC Universities Space Manual.</SPAN></P></TD></TR><TR><TD><P STYLE="margin:0 0 11 0;"><SPAN>Parent Building ID</SPAN></P></TD><TD><P STYLE="margin:0 0 11 0;"><SPAN>BLDG_UID of Parent Building as recorded in Buildings dataset.</SPAN></P></TD></TR><TR><TD><P STYLE="margin:0 0 11 0;"><SPAN>Last Renovation Date</SPAN></P></TD><TD><P STYLE="margin:0 0 11 0;"><SPAN>Date of occupancy for Record under Major Renovation.</SPAN></P></TD></TR><TR><TD><P STYLE="margin:0 0 11 0;"><SPAN>Demo Year</SPAN></P></TD><TD><P STYLE="margin:0 0 11 0;"><SPAN>Calendar year of demolished Record.</SPAN></P></TD></TR><TR><TD><P STYLE="margin:0 0 11 0;"><SPAN>Record Usage</SPAN></P></TD><TD><P STYLE="margin:0 0 11 0;"><SPAN>Record based on its main usage (largest floor area).</SPAN></P></TD></TR><TR><TD><P STYLE="margin:0 0 11 0;"><SPAN>Number or Structures</SPAN></P></TD><TD><P STYLE="margin:0 0 11 0;"><SPAN>The count of structures relative to the Record.</SPAN></P></TD></TR><TR><TD><P STYLE="margin:0 0 11 0;"><SPAN>Record State</SPAN></P></TD><TD><P STYLE="margin:0 0 11 0;"><SPAN>Physical state of the occupancy in the Record.</SPAN></P></TD></TR><TR><TD><P STYLE="margin:0 0 11 0;"><SPAN>Record Construction Material</SPAN></P></TD><TD><P STYLE="margin:0 0 11 0;"><SPAN>Classification of building based on construction material type as specified in the Development Permit.</SPAN></P></TD></TR><TR><TD><P STYLE="margin:0 0 11 0;"><SPAN>Condition Index</SPAN></P></TD><TD><P STYLE="margin:0 0 11 0;"><SPAN>Based on the Facility Condition Index (FCI). The FCI is calculated based on the total cost of building repairs and renewal, divided by the current cost of replacing the building.</SPAN></P></TD></TR><TR><TD><P STYLE="margin:0 0 11 0;"><SPAN>Number of Floors Above Grade</SPAN></P></TD><TD><P STYLE="margin:0 0 11 0;"><SPAN>Number floor levels above grade.</SPAN></P></TD></TR><TR><TD><P STYLE="margin:0 0 11 0;"><SPAN>Number of Floors Below Grade</SPAN></P></TD><TD><P STYLE="margin:0 0 11 0;"><SPAN>Number floor levels below grade.</SPAN></P></TD></TR><TR><TD><P STYLE="margin:0 0 11 0;"><SPAN>Record Type</SPAN></P></TD><TD><P STYLE="margin:0 0 11 0;"><SPAN>Classifications of a Record that UBC maintains in its Facilities Information &amp; Inventory System.</SPAN></P></TD></TR><TR><TD><P STYLE="margin:0 0 11 0;"><SPAN>Campus Code</SPAN></P></TD><TD><P STYLE="margin:0 0 11 0;"><SPAN>Short Code for UBC's campuses. (e.g.: UBCV, UBCO, OFFS, or OFFH).</SPAN></P></TD></TR></TBODY></TABLE><P /><P><SPAN>Created: 9/15/2017</SPAN></P><P><SPAN>Updated: 9/14/2021</SPAN></P></DIV></DIV></DIV>

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